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Out of Office Message Generator
Create professional auto-reply messages for Outlook and Gmail. Vacation, sick leave, business trip — customize internal and external replies, copy instantly.
Automatic reply
This message will be sent to people who email you while you're away.
Works with Outlook, Gmail, Apple Mail & all major email clients
How It Works
Ready in under a minute
No setup required. Generate, copy, paste into your email client.
Choose reason & tone
Select vacation, sick leave, business trip, or training. Pick professional, friendly, or brief tone.
Add dates & contact
Enter your start and return dates. Optionally add an alternative contact for urgent matters.
Copy & paste
Copy the internal message for colleagues, external for clients — or both. Paste into Outlook or Gmail.
Frequently asked questions
Everything you need to know about out of office messages.
In Outlook, go to File → Automatic Replies (Out of Office). Enable automatic replies and enter your message in the "Inside my organization" and "Outside my organization" boxes. Set your date range and save.
In Gmail, go to Settings → See all settings → General. Scroll to "Vacation responder", turn it on, set your first and last day, and paste your message. Gmail sends one auto-reply per sender.
Yes. For colleagues, you can be more casual and mention when you'll respond. For external contacts (clients, partners), keep it professional and include an alternative contact for urgent matters.
Yes, completely free — no account, no credit card. Generate as many messages as you need. For organization-wide auto-reply management, NextClaimer (E-Kache) offers a fully managed solution with a free trial.
Manage out of office across your entire organization
NextClaimer (E-Kache) automates email signatures, disclaimers, and out of office messages — consistent branding, zero IT headaches.